Creating Appointment Slots with Canvas Scheduler

The scheduler is a tool in the Canvas Calendar that allows you to create appointment groups for students to sign up for. This tool might be used for scheduling office hours, assigning presentation times, or hosting other appointments. Once you've created the appointments, students can sign up for the various time slots.

Creating Appointment Slots

To access the scheduler, go to your Canvas Calendar and click "Scheduler".

Click "Create a New Appointment Group" on the right side of the page.

Here, you can edit the details of your appointment time slots:

• Choose a name for the appointments (i.e. "Office Hours").

• Specify the location.

• Choose the "Calendar" (Course) to use.

• You can also allow students to sign up by group, if you have created groups within your course. This might be used for group presentations.

• Enter the date(s) and time range for your appointment slots. You can then specify how long the slot should be and click "Split" to create multiple appointment slots.

• Choose whether to limit each slot to a specific number of students.

• Designate whether students can see who has signed up for each slot.

• You can also choose to limit the number of appointments that students can register for.

Once you have specified the details, click "Save & Publish".

Viewing & Editing your Appointments

You can view existing appointments by clicking Calendar and then "Scheduler".

Edit an appointment set by clicking on the gear icon and then "Edit".

Click on the title of the appointment set to view the slots in your calendar.

Clicking on a time slot will allow you to see who has signed up (1), as well as send a message to those students (2).

How do students sign up for an appointment?

Your students can sign up for appointment slots by going to their Canvas calendar and clicking "Scheduler" (1). Here, they will see a list of all available appointment sets they can sign up for. Clicking on an appointment set title (2) or the "sign-up" link (3) will display all possible time slots.

Clicking on a time slot will give students the option to "Reserve", as long as the time slot is not full and they have not exceeded the maximum number of reservations alloted.

More Resources

For more information about using the Canvas scheduler, see the Canvas Instructor Guide > Calendar.

• When would I use the scheduler?

• How do I remove students from an appointment?

#canvas #productivity